The meeting of the Council of the Village of South River was held on Monday, June 29, 2009 in the South River Council Chambers. A quorum was present. In attendance were Mayor Coleman, Deputy Mayor Mahon, Councillors Parker and Scott. Councillor Dickerson was absent with notice.

 

Staff present was Susan Arnold, Clerk-Administrator and Sherri Hawthorne, Treasurer.

 

Public present was David Lovie.

 

1.         Call to Order – The meeting was called to order by Mayor Coleman at 5:30          p.m.

 

2.         Declaration of Pecuniary Interest

Councillor Scott declared a pecuniary interest with the Accounts Payable #B010548.

 

3.         Deputations  - Nil

 

4.         Minutes

 

173-2009         Mahon/Parker

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, June 8, 2009, as printed.

Adopted

 

5.         Reports From Staff and Committees

 

174-2009         Mahon/Parker

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the following financial reports, as printed:

1.      Accounts Payable – To June 23, 2009 in the amount of $213,570.75

2.      Income Statement – To June 24, 2009

Adopted

 

175-2009Mahon/Parker

WHEREAS the Village of South River did not receive any complaint or concerns regarding Zoning Amendment Application #1-2009 at the Open House held on June 29, 2009 between the hours of 4:30 p.m. and 5:30 p.m.; and

 

WHEREAS the Council of the Village of South River considers it appropriate to amend it’s the zoning for 130 Ottawa Avenue from R1 to R2;

 

NOW THEREFORE the Council of the Village of South River does hereby approve the application of Mr. David Lovey.

 Adopted

 

Mr. Lovie left the meeting at 5:45 p.m.

 

176-2009         Dickerson/Scott

BE IT RESOLVED THAT the Council of the Village of South River does hereby approve a donation in the amount of $150 in materials in support of the South River – Sundridge District Airport’s Celebration of Flight Weekend which was held on June 20/21, 2009.

Adopted

 

 

177-2009         Mahon/Parker

BE IT RESOLVED THAT this Council of the Village of South River does hereby approve a donation of $100.00 to the Machar Crackers in support of the Canada Day Fireworks to be held at Eagle Lake on Saturday, July 4, 2009.

Defeated

 

Council has directed the issue of fireworks be placed in the budget for 2010.

 

Bart Wood will be asked about beautification plan.  Jeff, Les and Kathy will meet with Bart.

 

178-2009         Dickerson/Scott

BE IT RESOLVED THAT the Council of the Village of South River does hereby authorize the Mayor and the Clerk Administrator to sign the Professional Services Agreement between the Village of South River and AECOM Canada Ltd to perform the professional services necessary in connection with the water main and roadway reconstruction on Isabella Street and Toronto Avenue at a price of $105,030.00 plus GST.

Adopted

 

179-2009Dickerson/Scott

BE IT RESOLVED THAT the Council of the Village of South River does hereby authorize the Treasurer to write-off the taxes on Property Roll # 4956-000-001-06000-0000 reflecting the organizations true Tax Exempt status which had been originally set up incorrectly at the Land Registry Office at the time of Sale.

Adopted

 

180-2009         Mahon/Parker

     BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following reports:

                  1. Celebration of Flight Funding Request

                  2. Fireworks Funding Request

                  3. AECOM Agreement (Isabella/Toronto reconstruction                                           Supervision)

                  4. Property Designation Confirmed

                  5. Hazard Material Drop-Off Survey Results

                  6. BioMass Workshop Update

                  7. Municipal Building Alternation, Site Meeting 4

                  8. G8 Funding Approval

                  Adopted

 

181-2009         Parker/Dickerson

      BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following report(s) from joint    committees:

      1. South River – Machar Union Library, June 16, 2009

      2. South River – Medical Arena Board, May 6, 2009

      3. South River – Machar Medical Centre Hours Update

Adopted

 

182-2009                  Mahon/Parker

      BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

                  1. Central Almaguin Planning Board, June 17, 2009

                  2. AHED, May 21, 2009

Adopted

 

 

 

183-2009         Dickerson/Scott         

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

                  1. North Bay Parry Sound District Health Unit EOC Update,                             June 11 and June 23, 2009

                  2. Dana Brown, Torch Relay Coordinator (Ontario)

                  3. Ontario Parks Information Centre: Review of Proposed                                 Operations

Adopted

 

6.         Roundtable

 

No additional updates regarding the June 20/21 vandalism. The Police investigation is ongoing. The replacement window has been ordered and should be installed in another week.

 

NMG will provide a cost estimate of a replacement glass panel at the front entrance which will include a drop slot.

 

The H1N1 Assessment Centre (and alternate) is being prepared in Sundridge. This Assessment Centre is for the eleven municipalities on the eastern side of the Parry Sound District. The Village of South River has taken on the task of ordering and keeping inventory of supplies for the Assessment Centre under the supervision of the North Bay Parry Sound Health Unit. The H1N1 virus has not slowed during the hot summer months as expected and all members of the community are reminded to use caution when visiting public places and continue with frequent hand washing.

 

Peerless Security will be meeting with the Clerk Administrator and the Mayor Tuesday, June 30 at 9:30 a.m. All Councillors are welcome to attend.

 

The Treasurer is awaiting confirmation from the auditor’s staff for a proposed budget preparation meeting. Tentative dates are July 8, 9, 10

 

A Vendor’s Permit has been issued to Aileen Ireland for 2.5 months (fees paid according to fee schedule). Ms. Ireland will be operating a fruit/vegetable booth at 102 Ottawa Avenue between June 26th and September 15. Ms. Ireland has met all the conditions as described in the current Hawkers and Peddlers By-law 7-93.

 

The Agreement between the Ontario Provincial Police and the Village of South River has been signed and the sub-station will be ready to occupy September 1, 2009.

 

Diana Georgie, of the Planning Board, was in the office June 23rd to begin making the necessary arrangements for the Planning Board to occupy space in the lower level effective August 1, 2009.

 

Ted Williams Surveyors visited 63 Marie Street to prepare a site plan for the geo-thermal study. This site plan will be beneficial for future years to determine where the septic system lies as well as the under ground connections for water, hydro and gas.

 

The Public Works student begins on Monday, June 29, 2009. The Village would like to welcome Matt Whitehead.

 

All applications, to date, have been submitted on time. We are still awaiting news on the RInC, Trillium and the Community Adjustment funding. In 2009 the Village has been approved for Build Canada Intakes 1 and 2, JEPP, G8 Beatification.

 

The Official Plan Amendment is ready to begin the public notification process. The Amendment was begun in 1998/99, reached the public notification stage in 1999 and was abandoned for several years. The Regulations subsequently changed and the process began again in 2006. Following approvals by the various Provincial Ministries the Village is preparing to complete this lengthy process. The document will be available for viewing at the front desk (for the public) and a copy will be prepared for each Councillor. Advertising will be placed in the newspaper next week.

 

Councillor Dickerson announced the Drop-In Centre in Parry Sound is open Saturdays and it would be nice if our Drop-In Centre was open Saturdays too.

 

Councillor Scott discussed upgrading property standards enforcement between now and June 2010.

 

Councillor Parker suggested the Visitor Information Centre should provide travel brochures on the front wall instead of having them further away from the door.

 

Councillor Mahon suggested speakers be installed in the soffit at the municipal office for outdoor events.

 

7.         By-laws

 

184-2009         Parker/Mahon

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass By-law 17-2009, being a by-law to confirm the proceedings of Council at its meeting held on the 29th day of June, 2009 with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

 

8.         Adjournment

           

185-2009         Scott/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, July 13, 2009 at 5:30 p.m. in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor.  Time of Adjournment: 8:15 p.m.

Adopted

 

 

 

 

 

 

 

 

_____________________________             ______________________________

Mayor, Jim Coleman                                      Clerk-Administrator, Susan L. Arnold