The meeting of the Council of the Village of South River was held on Monday, July 27, 2009 in the South River Council Chambers. A quorum was present. In attendance were Mayor Coleman, Deputy Mayor Mahon, Councillors Dickerson and Parker. Councillor Scott was absent with notice.

 

Staff present was Susan Arnold, Clerk-Administrator and Sherri Hawthorne, Treasurer.

 

Public present was Randi Doornink, Passion Plants; Bill DeVries, Barry Morris and Elgin Schneider, Village of Sundridge; Larry Jeffrey, South River Cemetery Commission and Rob Learn, Almaguin News.

 

1.         Call to Order – The meeting was called to order by Mayor Coleman at 5:30          p.m.

 

2.         Declaration of Pecuniary Interest-Nil

 

3.         Cemetery Commission

 

197-2009         Mahon/Dickerson

                        BE IT RESOLVED THAT the Council of the Village of South River does hereby convene as the South River Cemetery Commission. 5:35 p.m.

Adopted

198-2009         Mahon/Dickerson

Be it Resolved that this meeting of the Village of South River Council be closed under Subsection 239 (3.1) and that this Council proceed in Camera at 5:35 p.m. in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipal or local board purposes, litigation or potential litigation, including maters before administrative tribunals, affecting the municipality or local board and  the meeting is held for the purpose of educating or training the members AND at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.

Adopted

 

199-2009         Parker/Mahon

                        BE IT RESOLVED THAT this Council reconvene in Open Session at 5:50 p.m.

Adopted

 

200-2009         Mahon/Dickerson

                        BE IT RESOLVED THAT the Council of the Village of South River does hereby close the meeting of the South River Cemetery Commission. 5:52 p.m.

Adopted

 

4.         Deputations 

 

A presentation was made by Bill DeVries, Barry Morris and Elgin Schneider from the Village of Sundridge to the Village of South River following the recent recycling challenge between the two communities.  Sundridge won the contest and presented the Village of South River with a certificate for participating.

 

Lynn Ingham made a presentation about the history of recycling in our communities.

 

Mr. Devries, Mr. Morris, Mr. Schneider and Ms. Ingham left the meeting at 6:15 p.m.

 

5.         Minutes

 

201-2009         Mahon/Parker

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, July 13, 2009, and Wednesday, July 15, 2009 as printed.

Adopted

 

6.         Reports From Staff and Committees

 

202-2009         Mahon/Parker

      BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following financial reports, as    printed:

1.      Accounts Payable– To July 22, 2009 in the amount of $129,692.00

                  2.   Income Statement – To July 23, 2009

Adopted

 

203-2009Dickerson/Parker

BE IT RESOLVED that the Village of South River does hereby approve the closure of Dufferin Street on Saturday, August 8, 2009 from 8:00 a.m. until 3:30 p.m. for the purposes of facilitating the installation of the playground equipment.

 Adopted

 

204-2009         Mahon/Dickerson

BE IT RESOLVED that the Village of South River does hereby approve the 2009 budget for municipal purposes for the Village of South River with a total revenue of $3,936,181.79 and total expenditures of $3,936,181.79  with a tax levy for municipal purposes  of $723,262 and the necessary by-law to establish the 2009 tax rate be brought forward.

Adopted

 

205-2009         Dickerson/Parker

BE IT RESOLVED THAT this Council of the Village of South River does hereby approve, in principle, the Memorandum of Understanding for Health Emergency Support between the municipalities on the east side of Parry Sound District, North Bay General Hospital, Huntsville and District Memorial Hospital and other community partners.

Adopted

 

206-2009         Mahon/Dickerson

WHEREAS communities across Ontario are concerned with the Accommodation Review Committee process and the impact this flawed process has on the socio-economic fabric of our municipalities;

 

AND WHEREAS many schools are the hubs of their communities, a better accommodation review system is needed to address the educational facility needs of our residents;

 

AND WHEREAS a system to address the educational facility needs in Ontario must ensure that school boards and municipal councils partner on decisions regarding education infrastructure;

 

AND WHEREAS greater accountability for school board decisions is needed;

 

AND WHEREAS a thorough review of the governance model for school accommodation decisions must include an opportunity to appeal these decisions;

 

AND WHEREAS the accommodation review process should respect and value the input of students, parents, the community and municipality;

 

THEREFORE BE IT RESOLVED that the Province of Ontario be petitioned to implement a “smart moratorium” on disputed school closings to provide the opportunity for the Ministry of Education, school boards and municipalities to work together to develop policies addressing such issues as planning for declining enrolments, a mutually agreed upon Accommodation Review Committee process, a review of funding to rural and small community schools, and transparency and accountability between municipalities and school boards.

Adopted

 

207-2009         Parker/Scott

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following reports:

      1. Municipal Budget Discussions

      2. Let Them Be Kids Committee Report

      3. School Crossing Guard Contracts

      4. Draft Memorandum of Understanding for Health Emergency                           Support

      5. Community Schools Alliance resolution Support

      6. Pay Equity Meeting Date with Union Representative

Adopted

 

208-2009         Parker/Dickerson

      BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following report(s) from joint committees:

      1. South River – Machar Medical Centre, July 14, 2009

Adopted

 

209-2009         Dickerson/Parker

      BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

1.  South River – Sundridge Airport Committee, July 7, 2009

Adopted

 

210-2009         Mahon/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

1.      E-mail, MOE, Regarding Provincial Officer’s Order No. 1-        6A89T

2.      AMO Member Communication, Municipal Grant program

3.      District of Parry Sound Social Services, Information Sessions

4.      Dana Brown, Olympic Torch Relay Information Update

5.      EMO Program Delivery Ministers Responsible Listing

6.      C.U.P.E Local 4616-01, -02, -03 Information Update

Adopted

 

211-2009         Mahon/Parker

Be it Resolved that this meeting of the Village of South River Council be closed under Subsection 239 (3.1) and that this Council proceed in Camera at 7:50 p.m. in order to address a matter pertaining to personal matter about an identifiable individual, including municipal or local board employees and the meeting is held for the purpose of educating or training the members AND at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee

Adopted

 

212-2009         Parker/Mahon

                        BE IT RESOLVED THAT this Council reconvene in Open Session at 7:56 p.m.

Adopted

 

7.         Roundtable-NIL

 

The window in the Council Mail room has been replaced.

 

The front cement steps have been poured and the entrance is now accessible to the public. Railing will be installed shortly.

 

A meeting with the Librarian, Contractor and Architects took place in North Bay on Thursday afternoon to discuss the millwork being purchased through the Trillium Grant. Initial estimates and Trillium funding had a $10,000 cost difference.

 

A painter has been hired to paint the three small rooms downstairs which will be occupied by the Planning Board, the OPP and the By-law Officer.

 

The Planning Board will move in August 1st and messages will begin to be taken at this office. Diana Georgie will be in the office on Wednesdays.

 

A drop box has been ordered and will be installed at the front door in the near future.

 

On Tuesday, July 28, 2009 Peerless Security will be installing and re-activating the security system in the municipal office and the library portion of the building.

 

A new Airport Manager was hired and began work July 23rd. He was a student from Georgian College who worked for the Airport Committee from September to December of 2007. We welcome Derrick Nauss to the team.

 

The Clerk Administrator will be away from the office, on vacation, for two weeks beginning Monday, July 27, 2009. Staff will be able to reach the Clerk Administer if necessary.

 

A new hot water tank has been ordered for the Arena. The tank supplied the back of the building and is used for flooding the ice surface. The tank was seven years old and has been rented at a cost of $780/year. The cost of rental for a new tank will be doubled ($1560) plus $1100 installation charge. Therefore, a new tank was purchased for $6500 (installed). The savings on rental will mean the new tank will be paid for in just over 4 years. The new tank’s lifespan is estimated at 10-12 years.  It is necessary to have hot water to produce a quality ice surface.

 

The next council meeting is scheduled to be held Monday, August 31st, 2009.

 

Councillor Mahon informed council the first draft of the Strategic Plan is ready for review.

 

Councillor Dickerson is selling tickets for “Songs for the Station” to be held on August 8th at 7:00 p.m. at the Train Station.  Price of tickets is $10.00.

 

 

 

 

 

8.         By-laws

 

213-2009         Mahon/Parker

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass By-law 20-2009, being a by-law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for the year 2009, with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

 

214-2009         Dickerson/Parker

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass By-law 21-2009, being a by-law to confirm the proceedings of Council at its meeting held on the 27th day of July, 2009 with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

 

9.         Adjournment

           

215-2009         Parker/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, August 31, 2009 at 5:30 p.m. in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor. Time of Adjournment: 8:12 p.m.

Adopted

 

 

 

 

 

 

 

 

_____________________________             ______________________________

Mayor, Jim Coleman                                      Clerk-Administrator, Susan L. Arnold