The meeting of the Council of the Village of South River was held on Monday, May 30, 2011 in the South River Council Chambers. A quorum was present. In attendance were Mayor Coleman, Councillors O’Hallarn, Smith, Mahon and Dickerson.

 

Staff present was Susan Arnold, Clerk-Administrator, Sherri Hawthorne, Treasurer.

 

Public in Attendance, Chris Loranger, Ratepayer

 

1.         Call to Order – The meeting was called to order by Mayor Coleman          at  5:30pm.

 

2.         Declaration of Pecuniary Interest – None

 

3.         Minutes

132-2011      O’Hallarn/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby add as item 7.1.11-Fire Department draft budget as added to the May 30, 2011 agenda

                                                                                     Adopted

 

133-2011         Mahon/Smith

            BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, May 16, 2011, as printed.

 Adopted

4.        Reports from Staff and Committees

134-2011     Smith/O’Hallarn  

BE IT RESOLVED THAT the Council of the Village of South River does hereby

Receive the following reports from the Treasurer:

 

   1.         The Accounts Payable to May 27, 2011

   2.         The Income Statement to May 27, 2011

 

Adopted

135-2011       Mahon/Smith

 BE IT RESOLVED THAT the Council of the Village of South River does hereby commit $15,000 ($3000, $6000, $6000) contribution over three years towards the planned EDO.

Adopted

 

136-2011        Mahon/O’Hallarn

WHEREAS the Council of the Village of South River wishes to create a shared committee with Machar Township for the purposes of promoting recreational and cultural activities; and

 

AND WHEREAS at its first meeting on May 17, 2011 Sharon Smith was appointed Chair of the newly formed committee consisting of two members from each Council;

 

AND WHEREAS the Council of the Village of South River agrees each municipality will each contribute $1,000 annually to its budget and all revenues and expenses will be shared equally and the Village of South River will administer the committee;

 

NOW THEREFORE the Village of South River does hereby recognize the South River Machar Culture and Recreation Committee as a committee of Council.

Adopted

Sherri Hawthorne left meeting at 8:45 pm

 

137-2011    Dickerson/O’Hallarn

BE IT RESOLVED THAT the Council of the Village of South River does hereby support Motion #20-2011 of the South River Public Works Committee recommending the parallel parking in the business section of the Village be enforced for safety reasons after the public has been educated during the 2011 summer months.

Adopted

138-2011     Dickerson/O’Hallarn

                   BE IT RESOLVED THAT the Council of the Village of South River does hereby support Motion #19-2011 of the South River Public Works Committee recommending the Public Works Supervisor receive three quotes to supply and install four street lights and to accept the lowest quote.

Adopted

139-2011  O’Hallarn/Smith

                   BE IT RESOLVED THAT the Council of the Village of South River does hereby Receive the following Municipal Staff reports:

      1.         Waste Disposal Draft RfP

      2.         Municipal Display Sign Draft RfP

      3.         Signage Budget

      4.         Economic Development Officer Contribution Discussion

      5.         Funding Request (Access 2011 Retractable Seating)

      6.         Access 2011 Insurance Request

      7.         Request to Consider Re-Zoning Application

      8.         South River Machar Culture and Recreation Committee

                  i)          Resolution to be recognized as a Committee of                                               Council

                  ii)         Resolution requesting Budget allocation

      9.         South River Public Works, April 21, 2011

      10.       Draft Strategic Plan

Adopted

140-2011     Mahon/O’Hallarn

                     BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the recommendation of the Joint Building Committee to accept the 2011 JBC Budget in the amount of $243,034.00

Adopted

141-2011     Smith/Dickerson

                   BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

 

      1.         Almaguin Highlands Economic Development Partnership,

                    April 15

      2.         Central Almaguin Economic Development Association, May   

                    12 & 18

      3.         Joint Building Committee, May 20, 2011

Adopted

142-2011     Mahon/Smith

                     BE IT RESOLVED THAT the Council of the Village of South River does hereby agree to extend Council meeting past the 9:00pm adjournment hour.

Adopted

143-2011     Mahon/O’Hallarn

                    BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

      1.         Bob List (Thornborrow Planner)

      2.         Township of Machar, May 25, 2011

      3.         Canada Post, Possible Work Disruption

      4.         W.A. Johnston Insurance Ltd, May 24, 2011

      5.         FONOM, Northern Policy Institute, May 17, 2011

      6.         Lori Mitchell, May 23, 2011

      7.         The Ontario Family Fishing Weekend, May 17, 2011

      8.         Ontario Good Roads Association, Minimum Standards

Adopted

5.         By-laws -Nil

 

6.          Roundtable

*    Derrick Tuyl, Efficient Waste Management will be meeting with available members of Council on Monday, May 30, 2011 at 10:00 a.m. in the South River Council Chambers.

 

*    Welcome to Jamie Payne as the new Chief Arena Operator. Jamie will begin on Monday, May 30, 2011 at 7:30 a.m. in order to have some overlap time with Carl.

 

*    Two port-a-potties will be delivered to the Village on May 31st. Public Works will mark the locations on the 30th.

 

*    The Treasurer and Clerk Administration will be meeting with a representative from Mosey and Mosey (Employee Benefit Plan) On Wednesday, June 1, 2011 to review the renewal documents (Renewal Date is October but there is a significant increase).

 

*    The Clerk Administrator, as the Community Emergency Management Coordinator, will travel to Bracebridge to attend the first meeting of the new Lakes Sector with field officer, Ernie Hills on Friday, June 3, 2011.

 

*    Councilors Bill O’Hallarn and Jeff Dickerson will travel with the Clerk Administrator and the Public Works Supervisor to North Bay to attend a luncheon hosted by OCWA on Wednesday, June 8, 2011 to inform its clients of the new restructuring and how it will (or will not) impact service.

 

*    The Mayor (or designate) has been invited to tea at the Friendly Circle on Monday, June 20, 2011 at 1:30 p.m. to honour our members who are 85 years of age or older.

    

 7.        Adjournment

144-2011      Mahon/Smith

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass By-law 18-2011, being a by-law to confirm the proceedings of Council at its meeting held on the 30th day of May, 2011 with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

     

145-2011       O’Hallarn/Smith  

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, June 13, 2011 at 5:30 p.m. in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor. Time of Adjournment:   9:17p.m.

Adopted

 

 

 

___________________________          _______________________________

Mayor, Jim Coleman                               Clerk-Administrator, Susan L. Arnold