The meeting of the Council of the Village of South River was held on Monday, March 30, 2009 in the South River Council Chambers. A quorum was present. In attendance were Deputy Mayor Mahon, Councillors Dickerson, Parker and Scott.

 

Staff present was Susan Arnold, Clerk-Administrator and Patty Thoma, Treasurer.

 

Public present was Greg Waters, Forgotten Trails and Ingrid O’Gorman, Almaguin Police Services Association.

 

1.         Call to Order – The meeting was called to order by Mayor Coleman at 5:30          p.m.

 

2.         Declaration of Pecuniary Interest – Councillor Scott declared a pecuniary           interest with the Visitor Information Centre proposals which will be   received until March 12, 2009 and discussions surrounding the Forgotten        Trails.

 

3.         Deputations –

 

Greg Waters presented his history with the Forgotten Trails and his current responsibilities. He outlined the basic signage and liability insurance which has been restored to the trails, the partnership with Discovery Routes, Project DARE and a new partnership to access more volunteers.  Meetings are continuing with West Wind.  A trail brochure is to be reprinted if private sponsorship is achieved.  GPS coordinates are to be offered for historic plaques on the trails.  Seasonal trail inspections continue and safety issues are being addressed with seasonal inspections.

 

Ingrid O’Gorman discussed an Elder Abuse Workshop and Mail & Phone Fraud workshop.  There will be an information session April 29th at Land of Lakes in Burk’s Falls.

 

The DARE graduation will take place on April 22nd.

 

Notice for the Police Officer’s Ball will be sent to the Fire Department, Medical Centre and Recreation Committee.

 

4.         Minutes

 

73-2009           Mahon/Parker

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, March 9, 2009, as printed.

Adopted

 

5.         Reports From Staff and Committees

 

74-2009           Dickerson/Scott

                        BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following financial reports, as printed:

1.                  Accounts payable – To March 25, 2009 in the amount of $144,983.67

2.                  Income Statement – To March 26, 2009

Adopted

 

75-2009           Scott/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby approve the 2009 Medical Centre budget in the amount of $63,575 subject to the overall Village budget requirements and approval by Machar Township.

Adopted

 

76-2009           Dickerson/Scott

BE IT RESOLVED THAT this Council of the Village of South River does hereby approve the cost of $5,200 (+GST) from Aecom (Bracebridge) for a road rebuild and water main replacement for the six areas indicated by the Public Works Chief Operator as priorities:

·              Isabella Street – 200 meters

·              Toronto Avenue – 220 meters

·              Eagle Lake Road – 900 meters

·              Alfred Street (west of Eagle Lake Road) – 260 meters

·              Riverside Avenue – 400 meters

·              Broadway Avenue (Ottawa Ave to Ena) – 340 meters

Adopted

 

77-2009Mahon/Parker           

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby approve the attendance of one senior office staff at the Municipal Financial Reporting workshop to be held in Sudbury May 8, 2009 with expenses to be paid as per municipal policies. 

Adopted

 

78-2009Scott/Dickerson

                        BE IT RESOLVED THAT the Council of the Village of South River does hereby approve the donation of $250. for the South River Municipal Scholarship which has been awarded annually at the Almaguin Highlands Secondary School Graduation exercises.

Adopted

 

79-2009           Parker/Mahon

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby approve the renewal of the service contract between JMF Network Services and the Village of South River for 40 hours in the amount of $2500 (+taxes).

Adopted

 

80-2009           Mahon/Dickerson

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby approve the contract extension for the Central Almaguin Recreation Intern from May 16, 2009 until August 31, 2009 to allow for continuity in the summer programming.  Contract wages and terms to remain as is.

Adopted

 

81-2009                      Parker/Mahon

                        BE IT RESOLVED THAT this Council of the Village of South River does hereby receive the following reports:

1.                  2008 Consolidated Financial Statements

2.                  Ontario Clean Water Agency

3.                  Let Them Be Kids Committee

4.                  Medical Center 2009 Budget

5.                  Approval to Provide Road Studies

6.                  Parry Sound Response to February 27, 2009 Correspondence

7.                  FONOM 2009 Conference

8.                  Request to Register to Workshop

9.                  Request for Funding

10.              JMF Network Services Contract Agreement

11.              Septic System Discussions

12.              Recreation Intern’s contract extension

13.              Recycling Report

Adopted

82-2009Scott/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from joint committees:

1.                   South River – Machar Union Public Library, March 18,             2009

2.                   South River – Machar Medical Center, March 17, 2009

Adopted

 

83-2009           Mahon/Parker

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

1.                  CAEDA, March 19, 2009

2.                  South River – Sundridge District Airport, March 3, 2009

3.                  District of Parry Sound Social Services, February 12, 2009

4.                  Almaguin Highlands Economic Development Partnership Committee, February 19, 2009

5.                  Best Start Networking Meeting, March 5, 2009

Adopted

 

84-2009Dickerson/Scott

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

1.                  CAEDA, March 19, 2009

2.                  South River – Sundridge District Airport March 3, 2009

3.                  District of Parry Sound Social Services, February 12, 2009

4.                  Almaguin Highlands Economic Development Partnership Committee, February 19, 2009

5.                  Best Start Networking Meeting, March 5, 2009

Adopted

 

85-2009           Mahon/Parker

BE IT RESOLVED THAT this Council of the Village of South River does hereby approve the ordering of directional signs for the Village of South River.

Adopted

 

86-2009           Mahon/Parker

BE IT RESOLVED THAT this meeting of the Village of South River Council be closed under Subsection 239 (3.1) and that this Council proceed in Camera at 9:15 p.m. in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipal or local board purposes and the meeting is held for the purpose of educating or training the members AND at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.

Adopted

 

87-2009           Dickerson/Scott

                        BE IT RESOLVED THAT this Council reconvenes in Open Session at 9:22 p.m.

Adopted

 

The individual will be advised the road allowance in question will remain the property of the Village of South River.

 

 

6.         Roundtable

 

A Pre-construction meeting was held between the architects, the contractor and the Clerk-Administrator on Thursday, March 26, 2009 at 10:00 a.m. The purpose of this meeting was to discuss the project with all parties present. Construction will commence March 30, 2009 and will continue for approximately 20 weeks.

 

Visitor Information Center proposal deadline is March 31, 2009 at 4:30 p.m. The proposals will be opened at 3:00 p.m. on April 1, 2009. Council will review and make its decision at the Council on Tuesday, April 14, 2009.

 

The Treasurer’s last official day will be Friday, April 3, 2009. We all wish Patty much success in her new position as Committee Secretary for the Municipality of New Tecumseth.

 

7.         By-laws- Confirming

 

88-2009           Parker/Mahon

                        BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass by-law 8-2009, being a by-law to confirm the proceedings of Council at its meeting held on the 30th day of March, 2009 with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

 

8.         Adjournment

           

89-2009           Mahon/Parker

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, April 14, 2009 at 5:30 p.m. in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor.  Time of Adjournment: 9:25 p.m.

Adopted

 

 

 

 

 

 

 

_____________________________             ______________________________

Mayor, Jim Coleman                                      Clerk-Administrator, Susan L. Arnold