The meeting of the Council of the Village of South River was held on Monday, February 8, 2010 in the South River Council Chambers. A quorum was present. In attendance were Mayor Coleman, Deputy-Mayor Mahon, Councillors Dickerson and Scott.

Councillor Parker was absent with permission (Resolution # 319-2009).

Staff present was Susan Arnold, Clerk-Administrator.

1. Call to Order – The meeting was called to order by Mayor Coleman at 5:30 p.m.

2. Declaration of Pecuniary Interest – NIL

3. Committee of Adjustment

27-2010 Scott/Dickerson

THAT this council proceeds to meet as the South River Committee of Adjustment with Mayor Coleman in the Chair. Time: 5:30 p.m.

Adopted

28-2010 Dickerson/Scott

BE IT RESOLVED THAT the South River Committee of Adjustment will hereby allow Minor Variance Application #1-2010 to proceed with the Minor Variance process with the appropriate costs to be paid by the land owner.

Adopted

29-2010 Mahon/Scott

THAT this meeting of the South River Committee of Adjustment be adjourned and the Council reconvene in Open session. Time of adjournment: 5:40 p.m.

Adopted

4. Minutes

30-2010 Mahon/Scott

BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, January 25, 2010, as printed.

Adopted

5. Reports From Staff and Committees

31-2010 Mahon/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby approve the purchase of a new furnace for the Ambulance Base at a price not to exceed $5,000 and funds will be transferred from the Ambulance Base Building Reserve in the 2010 budget.

Adopted

32-2010 Mahon/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby request Larocque Elder Architects, North Bay, obtain a cost estimate from HRT Schirmer (Code Consultants) in the amount, not to exceed, $5,000.

Further, LEA obtain a fee proposal from Joe Green of Pinecreek Enterprises to undertake a survey of the existing septic tank in the spring.

Defeated

33-2010 Dickerson/Scott

WHEREAS the South River – Machar Arena Board has negotiated with the current owner of the Hockey Opportunity Camp; and

WHEREAS the February 3, 2010 South River – Machar Arena Board reviewed the Agreement and accepted the final amendments and has requested the Agreement be circulated for signing; and

WHEREAS the old contract expired December 31, 2009 and the new contract shall extend until December 31, 2013;

NOW THEREFORE the Council of the Village of South River does hereby give approval to the Mayor and the Clerk Administrator to sign the four- year Agreement on behalf of the Village of South River.

Adopted

34-2010 Mahon/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following reports:

1. Ambulance Base Furnace, Memo #2-2010

2. Arena Building Assessment Report

3. H.O.C Agreement

4. M.L.E.O Report

5. WTP Sludge Waste

6. Communities Against illegal Narcotic Drug Use

7. Fred Dean, Municipal Solicitor

Adopted

35-2010 Dickerson/Scott

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from Joint Committees:

1. South River – Machar Medical Centre, January 19, 2010

Adopted

36-2010 Mahon/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

1. JBC Annual Summary

Adopted

37-2010 Scott/Mahon

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

1. Regional Tourism Organization Expression of Interest, Jan 27, 2010

2. Wayne Beavis, Planned Emergency Exercise

Adopted

38-2010 Mahon/Dickerson

Be it Resolved that this meeting of the Village of South River Council be closed under Subsection 239 (3.1) and that this Council proceed in Camera at 7:22 p.m. in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipal or local board purposes and the meeting is held for the purpose of educating or training the members AND at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the

business or decision-making of the council, local board or committee.

Adopted

39-2010 Mahon/Dickerson

BE IT RESOLVED THAT this Council reconvene in Open Session at 7:35 p.m.

Adopted

6. Roundtable

Municipal Clerks will meet at Amour Township Office for a meeting regarding the 2010 Election Process Monday, February 8, 2010 at 9:30 a.m.

Municipal Affairs Rep will be meeting with the Clerk and treasurer (if available) on Tuesday, February 9, 2010 at 2:30 p.m.

The Clerk will be visiting the Public School on Wednesday, February 10 to show the children the Olympic Torch.

The PSAB Audit went very well. The Auditor gave our Treasurer a Gold Star! The annual year-end audit will take place March 18, 19, 22 and 23, 2010.

Geothermal construction is progressing well. A site meeting was held on Wednesday, February 3, 2010 with all parties present. An equipment maintenance issue has prevented the well-driller from starting as scheduled. The new well drilling schedule will be determined shortly.

The generator has arrived at the Hydro Generation Power Plant.

The Clerk Administrator will be out of the office and out of reach from Friday, February 12, 2010 at 4:30 p.m. until Wednesday, February 24, 2010.

Mayor Coleman informed council that the MTO has a .95 ha property that is available to the Village of South River.

Councillor Scott inquired about the directional signs to be installed.

Mayor Coleman informed council of a fundraiser being organized for Haiti on March 20^th from 3 p.m. to 11 p.m. Additional information will be delivered to the office.

7. By-laws

40-2010 Scott/Mahon

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass By-law 4-2010, being a by-law to confirm the proceedings of Council at its meeting held on the 8th day of February, 2010 with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

8. Adjournment

41-2010 Mahon/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, February 22, 2010 at 5:30 p.m. in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor. Time of Adjournment: 7:37 p.m.

Adopted

_____________________________ ______________________________

Mayor, Jim Coleman Clerk-Administrator, Susan L. Arnold