The meeting of the Council of the Village of South River was held on Monday, February 14, 2011 in the South River Council Chambers. A quorum was present. In attendance were Mayor Coleman, Councilors O’Hallarn, Smith, and Dickerson.

Councillor Mahon was away with notice.

Staff in Attendance: Susan Arnold, Clerk-Administrator and Sherri Hawthorne, Treasurer.

Public in Attendance: Judy Kleinhuis, Grant Thornton and Ingrid O’Gorman, Almaguin Highlands Community Policing Committee.

1. Call to Order – The meeting was called to order by Mayor Coleman at 5:30 p.m.

2. Declaration of Pecuniary Interest – NIL

Ingrid O’Gorman is working with the Marine Unit educating the public in July and August. Children who are caught wearing their life jackets by OPP Marine Unit will receive a special t-shirt, which says “ I Got Caught Wearing My Life Jacket” They are requesting $100 from supporters for the t-shirts.

5:35 p.m. Ingrid O’Gorman left meeting.

5:47 p.m. Judy Kleinhuis left meeting.

3. Minutes

33-2011 O’Hallarn/Smith

BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, January 31, 2011, as printed.

Adopted

4. Reports From Staff and Committees

34-2011 Dickerson/Smith

WHEREAS AECOM Canada Ltd originally quoted a fee of $42,800 based on the arena elevator/expansion project budget of $400,000 (10.7%);

AND WHEREAS the following changes were approved to the original design:

· The height of the addition was raised to provide more second floor space

· The area of the building was increased to provide a wider stairway and to accommodate the above

· At the insistence of the Chief Building Official, a sprinkler system was added to the building

· In order to accommodate the sprinkler system, a new water main had to be constructed from Ottawa Avenue

· In order to save time, AECOM assisted with the pre-ordering and delivery of the elevator. Normally this would have been a service provided by the successful Contractor.

AND WHEREAS the increase in the cost of the building is $85,064;

The Council of the Village of South River does hereby approve AECOM Canada Ltd’s additional engineering fees in the amount of $8,500 (Plus H.S.T.).

Adopted

6:00 p.m. Sherri Hawthorne left meeting.

35-2011 O’Hallarn/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the recommendation of the South River Public Works Committee and directs

the Clerk Administrator prepare the OSWAP-3 application form, and submit by the February 15, 2011 deadline, using factual and accurate information to apply for the necessary funding to install water meters to those customers currently using water produced by the Village of South River.

Adopted

36-2011 Dickerson/O’Hallarn

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the recommendation of the South River Public Works Committee and directs the Treasurer transfer, annually, any surplus in the Snow Removal Contract account (currently #1-40-043-300-302) to the Snow Removal Reserve (currently account #1-02-106-907-975) to be used in the future to lessen the unbudgeted expenses during a winter with higher than normal snowfalls.

Adopted

37-2011 Smith/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby approve the South River Figure Skating Club’s request for funding in the amount of $110.00

Adopted

38-2011 Dickerson/Smith

BE IT RESOLVED THAT the Council of the Village of South River does hereby support the request of the Almaguin Highlands Community Policing Committee in the amount of $100.00 to offset the cost of children’s shirts used in the Marine/Life saving education program.

Adopted

39-2011 O’Hallarn/Smith

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from Municipal Staff:

1. Library Audit

2. Print Advertising Opportunity

Adopted

40-2011 O’Hallarn/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from Joint committees:

1. South River – Machar Arena, February Meeting

Adopted

41-2011 O’Hallarn/Smith

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

1. JBC Monthly Report

2. JBC Committee Minutes, January 20, 2011

3. South River – Sundridge District Airport, February 1, 2011

4. Steering Committee Minutes, January 27, 2011

5. Central Almaguin Planning Board, January 19, 2011

6. Region Tourism Organization: Region 12

7. Mario Campese, EMS Committee

Adopted

42-2011 Smith/O’Hallarn

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

1. Anne Haines, MPAC, MY Property Links

2. Village of Burks Falls, A.H.C.C Agenda

3. Michelle Devlin, Great North Arrow Publishing

4. Bob List, Land Use Planner

5. Bill Russell, NBPSD Health Unit, Feb 1, 2011

Adopted

5. Roundtable

Mayor Coleman conducted a preliminary review of the survey results.

6. By-laws

43-2011 Dickerson/O’Hallarn

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass By-law 7-2011 being a by-law to confirm the proceedings of Council at its meeting held on the14th day February 2011 with the signatures of the Mayor and the Clerk Administrator and the Corporate seal affixed.

Adopted

7. Adjournment

44-2011 Smith/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, February 28, 2011 at 5:30 p.m in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor. Time of Adjournment: 8:27 p.m.

Adopted

_____________________________ ______________________________

Mayor, Jim Coleman Clerk-Administrator, Susan L. Arnold