The meeting of the Council of the Village of South River was held on Monday, April 14, 2009 in the South River Council Chambers. A quorum was present. In attendance were Deputy Mayor Mahon, Councillors Dickerson and Parker. Councillor Scott was absent with notice.

Staff present was Susan Arnold, Clerk-Administrator and Bart Wood, Public Works Chief Operator.

Public present was Jonathan Watson, Bill Swift and Bob Stinson; Swift Canoe and Kayak.

1. Call to Order – The meeting was called to order by Mayor Coleman at 5:30 p.m.

2. Declaration of Pecuniary Interest – NIL

3. Deputations

The Visitor Information Centre proposal was discussed.

Jonathan, Bill and Bob left the meeting at 6:00 p.m.

4. Minutes

90-2009 Parker/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the minutes of Monday, March 30, 2009, as printed.

Adopted

Public Works Chief Operator, Bart Wood, presented the monthly Public Works report. Some discussion surrounding possible spring/summer projects and an explanation regarding the difference between “swabbing” and “pigging” the water lines. Pigging is a slightly more aggressive form of cleaning the lines. Metal bristles are embedded in the foam bullets and there is a risk that it can cause additional damage to the pipes and for that reason it is not part of the annual swabbing program and used only on occasion.

Bart Wood left the meeting at 6:24 p.m.

5. In Camera

91-2009 Mahon/Parker

BE IT RESOLVED THAT this meeting of the Village of South River Council be closed under Subsection 239 (3.1) and that this Council proceed in Camera at 6:25 p.m. in order to address a matter pertaining to the security of the property of the municipality or local board, a personal matter about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations and the meeting is held for the purpose of educating or training the members AND at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.

Adopted

92-2009 Parker/Dickerson

BE IT RESOLVED THAT this Council reconvenes in Open Session at 6:42 p.m.

Adopted

93-2009 Dickerson/Mahon

BE IT RESOLVED THAT this Council of the Village of South River does hereby accept the proposal from Swift Canoe and Kayak to contract negotiations between Swift Canoe and Kayak and the Village of South River to promote the Village of South River through the continued operation of the Visitor Information Center while operating a Swift Canoe and Kayak business outlet.

Adopted

6. Reports From Staff and Committees

94-2009 Parker/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby approve the recommendation from Larocque Elder Architects Inc to have the ½” fire rated board which presently exists, but not taped, and the compromised areas be brought up to today’s standards and that the drywall joints be fire taped.

Further, it is the decision of this Council that sanding and painting of the ceiling is not necessary. The Add-On Price for $2,900 +GST has been accepted.

Adopted

95-2009 Dickerson/Parker

BE IT RESOLVED THAT this Council of the Village of South River does hereby support the idea of the North Bay Mattawa Source Protection Authority amending its bylaws to allow for voting to take place via teleconferencing when it is not practical or an efficient use of time or money for committee members living at a distance to travel to North Bay for a short meeting. And further, that this resolution be circulated to the southern municipalities of the Protection Authority.

Adopted

96-2009Mahon/Parker

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following reports:

1. Visitor Information Proposal

2. Library Ceiling Modification

3. Public Works Report

4. Pahapill and Assoc Chartered Accounts

5. Recycling Challenge to March 31, 2009

6. Haz Mat Information from North Bay

7. Assessment Review Board, Revised Appeals Procedures

8. Request to Teleconference

Adopted

97-2009Mahon/Parker

BE IT RESOLVED THAT the Council of the Village of South River does hereby accept the following reports from regional committees:

1. AHED April Agenda

2. CAEDA April Agenda

3. District of Parry Sound Municipal Assoc Spring Agenda

4. Joint Building Committee Summary

Adopted

98-2009Parker/Dickerson

BE IT RESOLVED THAT the Council of the Village of South River does hereby receive the following correspondence to Council:

1. Norm Miller, April 1, 2009

2. Flood Advisory, April 3, 2009

3. Lincoln M. Alexander Award 2009, Ministry of Citizenship and Immigration

4. Anthony Rota, M.P., March 17, 2009

5. Early Learning Hub Grand Opening

6. Egg Farmers Ontario

Adopted

7. In Camera

99-2009 Dickerson/Parker

BE IT RESOLVED THAT this meeting of the Village of South River Council be closed under Subsection 239 (3.1) and that this Council proceed in Camera at 7:35 p.m. in order to

- address a matter pertaining to a personal matter about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations;

- and the meeting is held for the purpose of educating or training the members AND at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.

Adopted

100-2009 Mahon/Parker

BE IT RESOLVED THAT this Council reconvenes in Open Session at 8:03 p.m.

Adopted

Mayor Coleman will review the staff evaluation with Clerk Administrator the following morning.

The Collective Agreement between the Village of South River and The Canadian Union of Public Employees and it Local 4616-03 was signed. Copies will be distributed to all employees.

8. Roundtable

The Recreation Intern has been approved to a sign a contract between the four municipalities from May 16, 2009 until August 31, 2009. Terms will be the same as the previous NOHFC contract.

The Clerk-Administrator will be attending the Blue Sky GIS Partnership meeting on April 15, 2009 in Callander (10:00 a.m. until 1 p.m.)

The step at the front of the office entrance has been raised in an attempt to assist residents from injuring themselves as they enter the building. This platform is temporary until the construction phase moves to the sidewalks and ramp. Signs will continue to be posted to caution residents to take care.

Interviews for the selected candidates will take place on Wednesday, April 15, 2009 beginning at 4:45 p.m. Councillors are asked to arrive by 4:30 p.m.

9. By-laws- Confirming

101-2009 Mahon/Parker

BE IT RESOLVED THAT the Council of the Village of South River does hereby read a first, second and third time and finally pass by-law 9-2009, being a by-law to confirm the proceedings of Council at its meeting held on the 14^th day of March, 2009 with the signatures of the Mayor and the Clerk Administrator and the corporate seal affixed.

Adopted

10. Adjournment

102-2009 Parker/Dickerson

BE IT RESOLVED THAT this Council of the Village of South River does hereby adjourn to meet again as the South River Council on Monday, April 20, 2009 at 5:30 p.m. in the South River Council Chambers located at 63 Marie Street or at the call of the Mayor. Time of Adjournment: 8:05 p.m.

Adopted

_____________________________ ______________________________

Mayor, Jim Coleman Clerk-Administrator, Susan L. Arnold